Why Thank You Notes are an important part of every business or personal relationship. They express appreciation, gratitude or respect for a person or idea. They give an opportunity to the sender of the note to let him or her know that one is grateful for the idea or service. If you are sending out thank you notes on a regular basis, here are some things to keep in mind.
Why not begin your note with a greeting? It's an essential first step because it gets the recipient off guard and adds a personal touch. People tend to read a note from the front when they encounter it in their inbox. However, a handwritten thank you message gives a more personal feeling. Plus, it shows that you actually took the time to write something down.
How to address the letter is another important consideration. To some, it is obvious to address it as a thank you but to others it may take a second or a third look to figure out what the proper etiquette is. There are a number of different formats for this type of note including: Mr. And Mrs., Dr., Dearest, etc. Whatever format you choose, make sure it matches the personality of the person to whom you are sending it. It is also important that it doesn't sound like a commercial.
An interesting thing about many people, including those in business, is that they really enjoy receiving thank you notes. It makes them feel important and appreciated. Keep that in mind when you are writing yours. You want it to come across as sincere, not as a sales pitch.
Once you have the basic formatting down, the most important part is making sure you proofread it. Even grammar mistakes can set off people. The easiest way to avoid such mistakes is to use a spell checker. If there are any special words that would cause a problem, insert a dash between them. This will keep your note as clear and professional looking as possible.
How many people do you know who carry their own notebook or notepads with them everywhere they go? Most of them carry their notes with them at all times. The same holds true for thank you note holders. When you hand out these note holders, be sure to make it clear that they are to be kept on their person and not stuffed in a drawer or tablet.
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